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“Having investigated several
systems in the $5-10,000 range,
I find that PCArchiver works
effectively, simply, and reliably
at a very reasonable cost.”
~ Clyde Nolan, M.D.,
Greensboro NC
More reviews
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CHECK PRICING
AND
BUY ONLINE
Click your choice or just scroll down:
Buy PCArchiver Software, for scanning, storing and retrieving:
Eligibiity: ONLY physicians, other licensed healthcare providers, and certain nonmedical professionals located in the United States or Canada may purchase this software. Potential purchasers outside the U.S. and Canada, must contact the Support Desk before purchasing. Purchases by non-U.S./Canada professionals without Support Desk pre-approval may result in cancellation and refund, minus a 10% restocking fee.
which license do you need?We offer two types of licenses. Contact the Support Desk before purchase if you would like help determining your needs.
- A “SITE” license, allowing unlimited installations, for solo practitioners, small specialty groups, and certain nonmedical installations. Pricing is determined by the number of partners in the practice.
- A “SEAT” license, restricting installations to specific computers, for larger multispecialty groups, surgicenters, record rooms, nonmedical professional offices, and installations by IT/Reseller professionals.
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All PCArchiver licenses include one year of unlimited Support, including: help by Email, fax and phone, software upgrades, and online remote training. Entirely new versions (not upgrades) may be purchased at discount (see below).
 IMPORTANT NOTE: Versions PCArchiver12 and Scan12 run on 32-bit and 64-bit Windows computers. Versions PCArchiver10, Scan9 and Scan10 run only on 32-bit Windows computers. No PCArchiver programs run on Macs, but do run on Macs using a PC-Windows operating system under dual OS software, such as Parallels.
Most recent software versions: PCArchiver12andSCan12
We will continue to support PCArchiver10/Scan9/Scan10. The PCArchiver10/Scan9/Scan10 versions remain well suited for most offices. Click HERE for a comparison of version 10 and version 12. Please contact the Support Desk; to help you decide.
| “SITE” license version for practice size: |
“Seats” |
Price |
Buy |
SOLO Version - solo practitioner
For solo practitioners only. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 3 "seats." | 3 seats | $1299.00 |
| PARTNER Version - 2-3 partner practice
For practices with 2-3 partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 5 "seats." | 5 seats | $1599.00 |
| GROUP Version - 4-9 partner practice
For group practices of 4-9 partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site
license or 7 "seats." | 7 seats | $1899.00 |
| PLAN Version - 10 or more partner practice
For group practices of 10 or more partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 10 "seats." | 10 seats | $2199.00 |
| Barcode Module for PCArchiverSCAN10 -
Needed only if charts or files must be partitioned (ie LABS, PATH, EKG, etc) with barcode separator pages. Includes Barcode Maker. This is the barcode add-on for present users of PCArchiver10. It is not needed for PCArchiver12. To see the features added to users of Scan9, click here. (PDF
File).
| All | $250.00 |
| Additional ONE seat for non-site license version -
For installations without a site license (multispecialty groups, clinics, record rooms, and
users not in the US or Canada). ONE (1) additional computer may be added by purchasing an additional
"seat." | 1 seat | $150.00 |
| Additional 2 seats for non-site license version -
Same as above but for TWO (2) additional "seats." | 2 seats | $275.00 |
| Additional 3 seats for non-site license version -
Same at above but for
THREE (3) additional "seats." | 3 seats | $400.00 |
| Seat-Replace per each -
To provide a replacement license number for a registered computer removed because of a crash or hardware upgrade. Applies to the 'seat' version, not the 'site' version. | | $25.00 |
| Version change from PCArchiver10 to PCArchiver12 -
Owners of PCArchiver10 who want to purchase the new version, PCArchiver12 (Scan12 is a separate purchase). | | $299.00 |
| Version change from Scan9/10 to Scan12 -
Owners of Scan9 or Scan10 who want to purchase the new version, Scan12 (PCArchiver12 is a separate purchase). | | $299.00 |
| Version change from PCArchiver10 to PCArchiver12 COMPLETE -
Owners of PCArchiver10, and Scan9 or Scan10 who want to purchase the new version, PCArchiver12 + Scan12. | | $499.00 |
| Viewer12 - Any size practice
Viewer only. Not meant to Archive, but can Search and Append. Used for offices using outside scanning service. Pricing is per computer. | 1 | $299.00 |
| Database conversion/creation: PCA10 to PCA12 -
Microsoft made changes in their Access database program when they moved to 64-bit architecture and the .NET language. This change requires our users to convert their PCA10 database to a PCA12 database. Do it yourself (Appendix B of the User Manual) or we do it for you for $150 per database.
To create a new database, do it yourself (Appendix A), or we do it for you for $150 per database. | | $150.00 |
| Test -
Test item for internal use by PCArchiver staff only. | | $1.00 |
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Buy PCArchiver Support Contracts for after the first year:
All PCArchiver licenses include one year of unlimited Support, Software Upgrades, and online Remote Training. We will get you started, provide training tools and personal coaching, and answer any questions you have along the way.
After the first year, a nominal fee gets you additional years of unlimited E-mail, Fax, Phone, and Remote On-line Support and all Software Upgrades. Existing staff can get refreshers, and new staff can get up to speed. While you can renew at any time, we suggest you keep your Support Contract current so we can help you quickly if you should ever need us.
Satisfied with your present version? Don’t want Support or Upgrades? No fee. (We just don’t believe in the hard sell.)
| Support options |
Practice Size |
Seats |
Price |
Buy |
Support and Upgrade fee after Year 1.
Additional one year of E-mail, Fax, Phone, Remote On-line Support and all Upgrades after the first free year. Separate Support required for separate offices.
NOTE: If Support was not continuous, renewal in April-Aug is to 12/31, or in Sept-May to 6/30. | Any | All | $100.00 |
| Support and Upgrade fee: 3 years
Additional 3 years of E-mail, Fax, Phone, Remote On-line Support, and all Upgrades for $250 after 1st free year. Separate Support required for separate offices.
NOTE: If Support was not continuous, renewal in April-Aug is to 12/31, or in Sept-May to 6/30. | Any | All | $250.00 |
| Train new employee within 6 months
If we are asked to train a new employee within 6 months of the earlier training, possibly because the trained employee is no longer in the office, the cost for a repeat training Remote for the new employee is $100. | Any | All | $100.00 |
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PCEncounter Software, for going paper-free:
PCEncounter is useful for adding pages to an existing chart, using a digitized version of your usual office form. Voice and character recognition, as well as just scribbling, can be used to enter data. HOWEVER, PCEncounter does not meet new EHR criteria. Therefore, we no longer offer the software on the website. It can be made available by arrangement. Please contact PCArchiver if your office desires further information.
Please note: While the PCArchiver license includes one year of free support, PCEncounter is customized specifically for your office and so the Support Contract is always a separate item.
| License/Service |
What's Included |
Price |
Buy |
| PCA-Encounter Support per year | PCA-
Encounter Support per year (1st year is NOT free). Includes 3 free form conversions per year. Must be
active to obtain new form conversions. | $900.00 |
| | PCA-Encounter, form conversions | PCA-Encounter, form conversions, in addition to the free 3
conversions per year if Support is active. No conversions offered unless Support is active. | $150.00 |
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Buy hardware & supplementary software at PCArchiver’s preferred pricing
and suppliers
The Recommended Hardware page reviews products we have tested for enhancing or improving your experience running PCArchiver and/or PCEncounter. You buy some of these items at preferred pricing below.
| Product |
Description |
Price |
Buy |
| Panasonic Scanner KV-S2028C |  Allows both single and double-sided scanning at 24-35 pages/minute, has a 120-150 page ADF, detects if 2 pages are stuck together, accommodates paper sizes down to 2.1 x 2.9 in, and can automatically detect and discard blank pages. Your price includes shipping, handling, cables not included by Panasonic, 1 yr warranty, and no sales tax except in CO, IL, MA, MD & WA (list price: $1,339.) | $1049.00 | Click to purchase from Promark Technologies, Inc. (list price is $1,339). You will be asked for contact information, but not for a credit card. A Promark agent will contact you to confirm the purchase, take payment information, and arrange delivery. Includes handling, shipping, cables and no sales tax except in CO, IL, MA, MD, and WA. | | Panasonic scanner KV-S3065CL |  This scanner scans at 65 pages a minute and has a 300 page ADF, appropriate for record rooms and large practices. Our source is Promark Technologies, Inc. Your price includes shipping, handling, cables not included by Panasonic, 1 yr warranty, and no sales tax except in CO, IL, MA, MD & WA (list price: $6,695.) | $4469.00 | Contact PCArchiver (phone, fax, or email) or use the Order Form below. A Promark agent will contact you to confirm the purchase, take payment information, and arrange delivery. Includes handling, shipping, cables and no sales tax except in CO, IL, MA, MD, and WA. | | Portable hard drives (pkg of 2) |  Keep one off-site in your briefcase or purse. We recommend the Imation Apollo 160GB (3 x 5 x 0.6 inches and just
0.25 lb), attach to any USB port, no power supply needed, free support and 3 year warranty from mfg.
Sold in packages of 2 for $160 plus $15 S&H for the pair. No sales tax except CA, DC, MA, and MD. NOTE:
Delivery to US addresses only.
| $175.00 |
| | AppendTIFF for combining files |  Software to allow combining two or more TIF files, and rearranging pages within TIF files. Both effects can be combined in one operation.
Add the ZAN printer (see below). A Trial version is available on request. | $60.00 |
| | MarkUp Tool |  Software to add a signature rubberstamp, text of any length, or an image to an existing, already scanned page. Useful for signing path reports, and more. An essential tool for all users. A Trial version is available on request.
SPECIAL: $50 intro offer until Oct 31, 2009 | $50.00 |
| | ZAN Printer |  Zan Image Printer converts ANY printable document into TIFF so that it can be appended to an existing PCArchiver file, whether patient charts, EOBs, or anything else. The ZAN printer also prints to BMP, GIF, JPEG, JPEG 2000, PDF, or PNG images. To print as a TIFF image, or anything else, go to PRINT, and select ZAN Image Printer, instead of your office printer. | $59.95 | | | Carbonite Online Backup Storage |  For additional security, add offsite, web-based backup, a HIPAA requirement for all offices. All data are encrypted, all revisions are saved for up to 3 months, only you have access, and recovery is easy. | $54.95 | | | SyncBackSE to backup and synchronize files |  Synchronizes files on your external and internal hard drives. It just processes last changed files to save time, and can be set to process files in the middle of the night. We use it daily on all our computers. | $30.00 | | | EncryptOnClick encryption software |  Multiple utilities, including EncryptOnClick to encrypt patient chart and other data. It is easy and inexpensive, and meets HIPAA requirements. | $30.00 | For a quick product review, see an article in How-To Geek.
Next, and before use, CLICK HERE AND READ.
If all is acceptable and you understand the limitations, Click to purchase($30)
then download, and install. | | Scanner repairs | Panasonic scanners now are repaired by ProMark Tech, Inc. Panasonic stopped repairing scanners April 2009.
Fujitsu scanners still are repaired by Fujitsu (call 800.626.4686, 5am-5pm PST M-F) | $ | Click here to download and print instructions for obtaining an RMA prior to shipping a Panasonic scanner to ProMark Tech. |
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