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Review PCArchiver advantages:

PCArchiver affordable document scanning software to speed up your office
“Having investigated several
systems in the $5-10,000 range,
I find that PCArchiver works
effectively, simply, and reliably
at a very reasonable cost.”
~ Clyde Nolan, M.D.,
Greensboro NC

More reviews

Eligibility:Anyone needing an efficient document scanning program , and is located in the United States or Canada may purchase this software. Potential purchasers outside the U.S. and Canada, must contact the Support Desk before purchasing. Purchases by non-U.S./Canada professionals without Support Desk pre-approval may result in cancellation and refund, minus a 10% restocking fee.

which license do you need?We offer two types of licenses. Contact the Support Desk before purchase if you would like help determining your needs.

  1. A “SITE” license, allowing unlimited installations, for solo practitioners, small specialty groups, and certain nonmedical installations. Pricing is determined by the number of partners in the practice.
  2. A “SEAT” license, restricting installations to specific computers, for larger multispecialty groups, surgicenters, record rooms, nonmedical professional offices, and installations by IT/Reseller professionals.

All PCArchiver licenses include one year of unlimited Support, including: help by Email, fax and phone, software upgrades, and online remote training. Entirely new versions (not upgrades) may be purchased at discount (see below).

NoteIMPORTANT NOTE: Versions PCArchiver12 and Scan12 run on 32-bit and 64-bit Windows computers. Versions PCArchiver10, Scan9 and Scan10 run only on 32-bit Windows computers. No PCArchiver programs run on Macs, but do run on Macs using a PC-Windows operating system under dual OS software, such as Parallels.

NoteMost recent software versions: PCArchiver12andSCan12
We will continue to support PCArchiver10/Scan9/Scan10. The PCArchiver10/Scan9/Scan10 versions remain well suited for most offices. Click HERE for a comparison of  version 10 and version 12.  Please contact the Support Desk; to help you decide.

"SITE" license vs "SEATS" license: See graybox above for definitions.

“SITE” license version for practice size: “Seats” Price Buy
SOLO Version - solo practitioner
For solo practitioners only. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 3 "seats."
3 seats $1299.00
PARTNER Version - 2-3 partner practice
For practices with 2-3 partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 5 "seats."
5 seats $1599.00
GROUP Version - 4-9 partner practice
For group practices of 4-9 partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 7 "seats."
7 seats $1899.00
PLAN Version - 10 or more partner practice
For group practices of 10 or more partners. Includes PCArchiver12, Scan12, and unlimited Support, upgrades, and online Remote training for the first year. Site license or 10 "seats."
10 seats $2199.00
Additional ONE seat for non-site license version -
For installations without a site license (multispecialty groups, clinics, record rooms, and users not in the US or Canada). ONE (1) additional computer may be added by purchasing an additional "seat."
1 seat $150.00
Additional 2 seats for non-site license version -
Same as above but for TWO (2) additional "seats."
2 seats $275.00
Additional 3 seats for non-site license version -
Same at above but for THREE (3) additional "seats."
3 seats $400.00
Seat-Replace per each -
To provide a replacement license number for a registered computer removed because of a crash or hardware upgrade. Applies to the 'seat' version, not the 'site' version.
$25.00
Number of Seats
SOLO version change to PCArchiver12 -
SOLO UPGRADE: Solo practitioner owners of PCArchiver10 who want to purchase the new version, PCArchiver12. Includes Scan12. Site license or 3 'seats' but no Support renewal.
3 seats $499.00
PARTNER version change to PCArchiver12 -
PARTNER UPGRADE: 2-3 partner version for owners of PCArchiver10 who want to purchase the new version, PCArchiver12. Includes Scan12. Site license or 5 'seats' but no Support renewal.
5 seats $799.00
GROUP version change to PCArchiver12 -
GROUP UPGRADE: 4-9 partner version for owners of PCArchiver10 who want to purchase the new version, PCArchiver12. Includes Scan12. Site license or 7 'seats' but no Support renewal.
7 seats $1099.00
PLAN version change to PCArchiver12 -
PLAN UPGRADE: More than 9 partners version for owners of PCArchiver10 who want to purchase the new version, PCArchiver12. Includes Scan12. Site license or 10 'seats' but no Support renewal.
10 seats $1399.00
Scan12 Upgrade -
Scan12 Upgrade for previous owners of Scan9 or Scan10.
$299.00
Scan12 as a stand-alone module - Any size practice
Just the scanning part of PCArchiver for those who have their own system for archiving and retrieving records. Scans as TIF or PDF. One year Support included.
NA $299.00
Viewer12 - Any size practice
Viewer only. Not meant to Archive, but can Search and Append. Used for offices using outside scanning services. Pricing is per computer. The outside vendor will install the software.
$299.00
Database conversion/creation: PCA10 to PCA12 -
Microsoft made changes in their Access database program when they moved to 64-bit architecture and the .NET language. This change requires our users to convert their PCA10 database to a PCA12 database.
To CONVERT a database, do it yourself (Appendix B of the User Manual) or we do it for you for $150 per database.
To CREATE a new database, do it yourself (Appendix A), or we do it for you for $150 per database.
$150.00
Test -
Test item for internal use by PCArchiver staff only.
$1.00


Buy PCArchiver Support Contracts for after the first year:

All PCArchiver licenses include one year of unlimited Support, most Software Upgrades, and online Remote Training. We will get you started, provide training tools and personal coaching, and answer any questions you have along the way.

After the first year, a nominal fee gets you additional years of unlimited E-mail, Fax, Phone, and Remote On-line Support and most Software Upgrades. While you can renew at any time, we suggest you keep your Support contract current so we can help you quickly if you should ever need us. Note: If you have not maintained continuous Support, your new Support contract expires on either 6/30 or 12/31. Since the computer setup and staffing differs from office to office within the same practice, a separate Support contract is required for each office that needs help.
Initial purchase includes a staff training session. If additional sessions are needed to retrain existing staff or train new staff, an Additional Training Session can be purchased below.

Purchase of the PCA12 Upgrade does not include a free year of Support. The free year only follows the initial full purchase for new users.

         
Support and Upgrade fee: 1 year
One year of E-mail, Fax, Phone, Remote On-line Support and most upgrades. The 1st year is free with original purchase only. Separate Support required for separate offices.
NOTE: If Support was not continuous, renewal in March-Aug is to 12/31, and in Sept-Feb is to 6/30.
Any All $100.00
Support and Upgrade fee: 3 years
Three years of E-mail, Fax, Phone, Remote On-line Support, and most upgrades. The 1st year is free with original purchase only. Separate Support required for separate offices.
NOTE: If Support was not continuous, renewal in March-Aug is to 12/31, and in Sept-Feb is to 6/30.
Any All $250.00
Training Session
Initial installation includes free office training after the Step-by-Step instructions in the User Manuals are completed. After that, if we are asked to train new staff, train present staff on matters addressed in the User Manuals, or train staff upgrading to PCA12, the cost for the additional training Remote is $200 for TWO hours. Unused time will be prorated and reimbursed.
Any All $200.00

Buy hardware & supplementary software at PCArchiver’s preferred pricing and suppliers

The Recommended Hardware page reviews products we have tested for enhancing or improving your experience running PCArchiver. You buy some of these items at preferred pricing below.

Product Description Price Buy
Fujitsu and Panasonic scanners Please click the Recommended Hardware page to see details and prices of recommended scanners. Feel free to call to discuss the models. $ Our wholesaler can no longer provide as good a price as Amazon or NewEgg so we suggest you look at both. Scanners have a 1-year warranty and are reliable so it is not necessary to buy an extended warranty, but you make that choice.
More question? Email PCArchiver at the link below.
AppendTIFF for combining files Software to allow combining two or more TIF files, and rearranging pages within TIF files. Both effects can be combined in one operation. For more details, click How to Use $60.00
MarkUp Tool Software to add a signature rubberstamp, text of any length, or an image to an existing, already scanned page. Useful for signing path reports, and more. An essential tool for all users. For more details, click How to Use $60.00
ZAN Printer Zan Image Printer converts ANY printable document into TIFF so that it can be appended to an existing PCArchiver file, whether patient charts, EOBs, or anything else. The ZAN printer also prints to BMP, GIF, JPEG, JPEG 2000, PDF, or PNG images. To print as a TIFF image, or anything else, go to PRINT, and select ZAN Image Printer, instead of your office printer. For more details, click How to Use $69.95
Click to purchase directly from ZAN($69.95)
then download, and install.
Carbonite Online Backup Storage For additional security, add offsite, web-based backup, a HIPAA requirement for all offices. All data are encrypted, all revisions are saved for up to 3 months, only you have access, and recovery is easy. $59.00
Click to purchase($59 for one year) then download, and install. See the Carbonite info sheets from PCArchiver and the How-To Geek daily newsletter for details. See Warranty NOTE regarding BACKUP below.
SyncBackSE to backup and synchronize files Synchronizes files on your external and internal hard drives. It just processes last changed files to save time, and can be set to process files in the middle of the night. We use it daily on all our computers. $39.95 Buy SyncBackSE V7 Click Download to Purchase, then install.
See Warranty NOTE regarding BACKUP below.
EncryptOnClick encryption software Multiple utilities, including EncryptOnClick to encrypt patient chart and other data. It is easy and inexpensive, and meets HIPAA requirements. $29.95 For a quick product review, see an article in How-To Geek.
Next, and before use, CLICK HERE AND READ.
If all is acceptable and you understand the limitations, Click to purchase($30)
then download, and install.
Panasonic/Fujitsu scanner repair As of Nov 1, 2013, ProMark no longer repairs Panasonic scanners. Please contact the Panasonic repair service 800.726.2797 (punch in kvs2028 when asked) for repair needs.

Fujitsu scanners still are repaired by Fujitsu (call 800.626.4686, 5am-5pm PST M-F).
$
Password Program for PCA12 The Password Program for PCA12 is free to all users who have purchased PCA12 since Oct 1, 2011 and to users who have maintained active Support since at least Oct 1, 2011.

Owners of PCA10 already have a password program available in the ROZ or in their PCArchiver folder.

$60.00

IF YOU PREFER TO ORDER OFFLINE ,
please print out an order form for PCArchiver software and hardware, and mail or fax, together with a check or credit card information, to the address on the form. You will need Adobe Acrobat Reader to view the form.

For software purchases, we will send the Software Agreement and Step-by-Step instructions. After return of the Software Agreement, we will send UNLOCK codes to your e-mail address. Please allow up to 72 hours to receive them. For Hardware purchases, we pass your order to our distributor who will ship directly to you.

REFUND POLICY AND WARRANTY:
The purchase of PCArchiver is refundable up to the time that Unlock Codes have been sent, minus a 10% restocking fee. Once Unlock codes have been sent, the software is not refundable. We warranty the software to be free of bugs and defects.  NOTE regarding BACKUP: PCArchiver, Inc. is not responsible for backup of data. We offer suggestions, but depend on the prudent user to have reliable, redundant, automatic, and off-site as well as on-site backups. Computers WILL crash, get stolen, burn up, or erased by staff.  Get local professional advice and test the system on occasion.